Save Emails and Attachments

Description

Save Emails is an email backup and archiving add-on for Gmail that lets you automatically download email messages and file attachments from Gmail to Google Drive. You can also save Gmail messages in shared Team Drives.

The email threads are converted into high-quality print-ready PDF files while the file attachments are saved to Google Drive in their original native format.

You can use the Gmail archiver to backup important emails, video files, timesheets, photos, Microsoft Office documents, travel receipts, expenses and other emails easily from Gmail to your Google Drive. It works with Gmail, Google Inbox and G Suite (Google Apps) accounts.

Check the help manual at https://digitalinspiration.com/docs/GA02 to know more about capabilities of Save Emails addon.

Attorneys have used Save Emails to download and print all email correspondence related to a litigation with few clicks. Teachers can download student assignments in respective student folders automatically. Corporate users can save Uber receipts for claiming expenses. Sellers can archive PayPal invoices and payment receipts as PDFs.

The program runs in the background, once every hour, but you also have an option to run the rules manually. Go to Add-ons > Saves Emails and Attachments > Manage Rules and select any rule from the dropdown to download the matching emails.

How to Use Save Emails
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To get started, use the built-in wizard to create a rule and any email messages in Gmail that matches this rule will be automatically saved to a specific folder in your Google Drive. You can organize the saved emails in date-based sub folders to avoid cluttering the main folder.

Unlike email automation solutions like IFTTT or Zapier only work on new and incoming messages, the Save Emails add-on can also download old emails to your Google Drive. All the activity is logged inside a Google Spreadsheet for quick search and reference.

For instance, you can have a rule where emails from Expedia and Trip Advisor are automatically saved to the Travel folder in your Google Drive. Or a rule where all emails with "backup" in the subject line are saved to the project folder in Google Drive. If you are running out of space in your Gmail account, you can setup a rule for message size and all emails with large attachments are saved to Drive.

Advanced Uses
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You can customize the file names of saved emails and attachments with variables. For instance, you can set the attachment name as {{Sender}} {{Subject}} to include the sender's name and the email subject in the attachment file name.

You can also choose to overwrite files in Google Drive if an attachment with a similar name already exists in the same folder. Google Drive allows you to have multiple files with a similar name in the same folder.

Free vs Premium
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The add-on is free and fully functional. Premium version includes several extract features including:

1. Create an unlimited number of rules for downloading Gmail messages to Google Drive.
2. Emails are saved every 15 minutes while the free edition downloads emails once every hour.
3. Rename PDF files and email attachments based on the email subject, sender or date.
4. Save emails in separate folders based on the email headers.
5. Skip downloading smaller files.
6. Allow or disallow saving of file attachments of specific types.
7. Overwrite existing Google Drive files (useful for keeping a single copy of disk backups)
8. Specify your own custom formats for printing dates in PDF files.
9. Save PDF files in your own Drive folder or a Team Drive folder owned by another user in the organization.
10. Download files and email in Google Team Drive folders.

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Resources
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To upgrade to premium, go to Add-ons menu - Save Emails - Upgrade to Premium.

* Help Manual - https://digitalinspiration.com/docs/GA02

* Premium Upgrade - https://digitalinspiration.com/GA02

* Email Support - https://digitalinspiration.com/support

* Video tutorial: http://youtu.be/JfyfqM5Ww8k